Sponsorship Information
Please visit our Exhibitor Page for information on being an exhibitor
Spring Conference 2025 has two components:
In-Person at the Hyatt Regency Hotel (May 20, 21, & 22 – Tuesday, Wednesday, & Thursday)
& Video Library (May 27 through August 21)
Sponsorship is available at 4 levels
- All Sponsorship Booths are for three days at the Hyatt
- Sponsorship packages include booth fee & ad fee plus other great incentives.
- Continental breakfast and lunch buffets included for your representatives each day
- Special acknowledgement of sponsorship on booth sign
- Name/Logo with link to your website prominently displayed on our Spring Conference web page
- Logo prominently displayed in our Spring Conference Booklet.
- See below for more benefits & forms.
| Sponsor Package | Diamond | Platinum | Gold | Silver |
|---|---|---|---|---|
| Professionally designed skirted table and signs Single Booth - 8 feet Double Booth - 16 feet All tables are six feet long | $5,000 Double Booth $4,500 Single Booth | $4,000 Double Booth $3,500 Single Booth | $3,000 Double Booth $2,500 Single Booth | $2,000 Double Booth $1,500 Single Booth |
| Prime Sponsor location in Atrium Exhibit Hall |  | | ||
| Sponsor location in Atrium Exhibit Hall | | |
||
| Choice of 2 Booth configurations in Atrium Exhibit Hall | | | ||
| B&W ad in the Conference Program Booklet (ad due by 3/28/25) | Full page (7.5w x 9.5h) | Half page (7.5w x 4.5h) | Quarter page (3.5w x 4.5h) | Business card size (3.5w x 2h) |
| Color banner ad on the top, middle, or bottom of our NJTESOL/NJBE weekly newsletter, Voices, for one year. (ad due by 3/28/25) px=600 w X 100 h | One ad runs 16x throughout the year | One ad runs 12x throughout the year | One ad runs 8x throughout the year | One ad runs 4x throughout the year |
| Color ad in our NJTESOL/NJBE web version annual journal (ad due by 3/38/25) | Full page px= 900w X 1200h | Half page px= 900w X 600h | Qtr page px= 350w x 470h | Bus. Card px= 350w x 235h |
| Workshop (In-Person at the Hyatt or Video Library) Pre-recording of Video Library workshops are due by3/28/25 | One In-Person Workshop + One Video Library Workshop | One In-Person Workshop | One Video Library Workshop | |
| Complimentary admittance at the President's Awards Reception | Double Booth: admit 2 Single Booth: admit 1 | Double Booth: admit 1 | ||
| Table tent signs one day of the conference recognizing your contribution toward sponsorship | On the lunch buffets | On the breakfast buffets | On the coffee stations | |
| NJTESOL/NJBE sends an email blast on hotlist to members before the conference | | | | |
| NJTESOL/NJBE sends an email blast on hotlist to members after the conference | | | ||
| One 8 1/2" X 11" insert in our conference bags (insert must be delivered to hotel before May 9th) | | |||
| Signage acknowledging sponsorship during Conference | | | | |
| Prominent signage as a premium sponsor | | |||
| Floor Mat Signage | | |
The following are perks for all levels of sponsors:
- Sponsor recognition before opening keynote sessions **
- Logo displayed prominently before opening keynote sessions **
- Complimentary WIFI
- Award recognizing your sponsorship
- Sponsor ribbon on badge
- Acknowledgement of Sponsorship at President’s Awards Reception
- Additional advertising opportunities. Please contact Tina Kern, exhibitor-liaison@njtesol-njbe.org, if interested in one of these opportunities.
- Conference bags
- Badge holders
- Folders
- Sponsor the President’s Awards Reception
- Raffle donations
*All ads are due by March 28, 2025. Ads in Weekly Voices will run from June 2025 through May 2026. They will be in the Annual Voices in February, 2026.
**Except for keynote sessions sponsored by a Keynote Sponsor
Advertisement Fees – If you would like to place an additional ad in the conference booklet besides what is included with your sponsor package, see below for sizes and rates.
| Full-page ad in booklet (7.5W x 9.5H) | $350.00 |
| ½ page ad in booklet (7.5W x 4.5H) | $200.00 |
| ¼ page ad in booklet (3.25W x 4.5H) | $150.00 |
| Business card size | $75.00 |
| Inside cover, front or back (7.5W x 9.5H ) | $400.00 |
| Back cover (7.5W x 9.5H) | SOLD |
Representatives – Both single and double booths are allotted up to TWO representatives per day. Additional representatives require an extra per person, per day fee. Maximum of 3 representatives per day for each single booth. Maximum of 4 representatives per day for each double booth. Names of your representatives are due by the conference registration close date.
EACH REPRESENTATIVE WILL BE REQUIRED TO CHECK IN and WEAR NAME BADGE PROVIDED by NJTESOL/NJBE. If there are to be different representatives at your booth than those registered, you must notify our exhibitor liaison before the start of the conference for approval.
NOTE: Representatives are to attend the full day, splitting of representative registration during a day is not permitted.
Sponsor and General Exhibitor Booth Representatives are not permitted to attend workshops.
Time Schedule – Booth set up can begin after 3:30 pm the night before the conference starts.
Your booth should be set up and manned during the following time schedule.
7:30 AM each day to approximately 4:30 PM on days 1 & 2 and until 3:30 PM on day 3 of the conference.
Payment & Reservation – Space is limited. All booths are reserved on a first come, first served basis. You must submit your reservation form and payment together to solidify your spot. Submitting a reservation form without payment will not hold a spot. Requesting an invoice will not hold a spot or rate.
Payment Options: Online with a credit card or PayPal account OR mailing in the form with a check. We do not accept reservation forms by email.
Questions: Contact Tina Kern, exhibitor-liaison@njtesol-njbe.org or call 973-699-1890. See below for payment options.
Sponsors – When submitting a reservation form and payment you are acknowledging that you have read and agree to the guidelines list above and the Spring Conference Standard Operating Procedures & Code of Conduct.
2 Payment Options:
- Pay with check:
2025 Sponsor Printable Registration Form
(You can download the free Adobe Reader DC to type your information into the form and then print it.) - Pay with credit card or PayPal Account:
Register & pay on-line with a credit card or PayPal account