Our in-person conference will be held at the Hyatt Regency Hotel in New Brunswick, NJ on May 20th, 21st & 22nd, 2025, followed by a Video Library of pre-recorded sessions starting on May 27th through August 21, 2025. Proposals can be submitted for an in-person presentation, a pre-recorded presentation for the Video Library, or a combination of both. As you fill out the “Call for Proposal” form you will indicate the type and the format of the proposed presentation. Preference will be given to proposals that reflect the conference theme. Click here for suggested presentation topics.

Presentation Formats

• In-Person Presentations/Panels will have an assigned day, time, and room at the Hyatt. You will have a total of 75 minutes to present and answer questions. All workshops rooms are set up in lecture style.
• Presenters who were accepted to present in-person must attend the conference in-person; we won’t be able to shift in-person presentations to a different format once they are accepted.
• Video Library Presentations/Panels should be 30-to-45 minutes in length. All pre-recorded video library presentations will be a part of the library for participants to view at their leisure starting on May 27th. It will NOT have a scheduled time or day.
  • There is NO Q&A. You must feel comfortable with technology recording your presentation.
  • All pre-recorded videos are due by March 28th.
  • All accepted videos will become property of NJTESOL/NJBE to share in the future if they so choose.
  • Guidelines will be included in the acceptance letter.
• Both (combination of the In-Person & Video Library) You will need to submit your presentation in video format following the Video Library Presentation guidelines & you agree to present the same presentation in-person at the Hyatt on a specified date and time.

Presentation Types

• Presentations: Presentations can be a workshop, a demonstration, a session about teaching tips, or a presentation about research.
  • Only TWO presenters per presentation.
  • All presenters (in-person & video library) must register and pay for the conference at the discounted rate.
  • In-person presentations will not be recorded or live-streamed.
• Panels: Explore a particular topic from different perspectives.
  • Up to 5 panelists per panel and panelists must be finalized prior to proposal submission. There will be a limited number of panels accepted.
  • In-person panels will not be recorded or live-streamed.
  • All panelists must register and pay for the conference.
  • Only two panelists pay the presenter registration rate. All other panelists must pay the attendee registration rate. If you have any questions, contact Caia Schlessinger, conference-coordinator@njtesol-njbe.org, to discuss your proposal prior to submission.
• Poster Sessions – A poster session is a visual representation of a best practice, successful activity, or researched evaluation that is presented to small groups of attendees in the Poster Session area of the conference.
  • Poster sessions are only given as In-Person presentations at the Hyatt Regency
  • They are limited to one presenter.
  • See More Information about Poster Sessions.
• Exhibitors/Publishers/Companies (or those associated with the aforementioned) can no longer submit a proposal unless you pay or have paid to be a Sponsor*. 
  *Visit Sponsorship Information to learn about the sponsorship levels with presentation perks or contact Tina Kern, exhibitor-liaison@njtesol-njbe.org.

General Information for all Presenters

• You may not submit a proposal on behalf of an exhibitor/company, as a representative for an exhibitor/company, or in conjunction with an exhibitor/company or as an author of a published work.
• Presenter #1 is responsible to make sure that their co-presenter(s) confirm, register & pay for the conference.
• All presenters (in-person & video library) are required to pay and register for the conference at the discounted rate.
• You will have the opportunity to upload handouts and presentation files for both the in-person and video library components.
• All presenters (in-person & video library) will earn PD hours for preparing & presenting (or recording) your workshops.
• Once a proposal is submitted, no changes can be made, nor can presenters be added or changed. Please coordinate & confirm with your co-presenter(s) before submitting their name.
• If you wish to submit more than one proposal, you must fill out the form separately for each submission. Please make sure when filling out the form it is important to be consistent with your name, district (affiliate) & email address.
• Splitting of a registration is not permitted.
• A one year NJTESOL/NJBE membership is a gift of the organization to all paid presenters. If you are already a member, your membership will be extended for one year from your date of expiration.
• Presenters can earn PD hours.
• All presenters must read and follow the NJTESOL/NJBE Code of Conduct (available when filling out the presenters registration form).
• Due to the ongoing COVID-19 pandemic, every accepted presenter must be prepared to present virtually, should the need arise.
• If your current submission is approved, NJTESOL/NJBE will supply the guidelines and information you will need for your presentation in your acceptance letter.
• QUESTIONS? E-mail Caia Schlessinger, conference-coordinator@njtesol-njbe.org

We thank you in advance for your interest in participating in our conference and your diligence in completing the proposal form.