CALL FOR POSTER SESSIONS

In-Person only – Spring Conference 2025, May 20, 21 & 22
Hyatt Regency Hotel, New Brunswick

Intersectionality:  Shaping Experiences & Creating Opportunities

NJTESOL-NJBE invites its membership to submit a Poster Session proposal for the 2025 In-Person Spring Conference. A poster session is a visual representation of a best practice, successful activity, or researched evaluation. A poster session includes, but is not limited to, a large tri-fold or poster-like display. Student work, samples, and artifacts are highly encouraged. (Please note: All posters must stand on their own as there is no wall to attach them to.)

Make a visual representation of your best practice and present it for small groups of attendees in the Poster Session area of the conference. This is a wonderful opportunity for you to present for the first time at the Spring Conference. So if you have a great idea that you would love to share with your colleagues, read the following information and click on I Accept, you then will be able to fill out the form. If you have any questions, e-mail Caia Schlessinger at conference-coordinator@njtesol-njbe.org.

With approval of their district, teachers may apply the time of the presentation to their continuing education requirement.

Each step MUST be followed.

1. Submission: The poster session proposal deadlines are  November 17, 2024.
   • Proposals received after these dates will not be considered.
   • Poster Sessions are limited to only ONE presenter.
   • You should receive an e-mail within a week after you submit your proposal acknowledging your submission. If you do not, contact the webmaster, webmaster@njtesol-njbe.org.
2. Notification: On or about December 16, 2024.
   • Each poster session presenter will receive an email notification as to the acceptance or non-acceptance of your presentation on or about December 17, 2024. Please watch for this email.
3. Confirmation: Due January 5, 2025.
   • Each poster session presenter must confirm using the proposal number that they still wish to present and agree to the day scheduled for their workshop by the January 5 deadline.  The proposal number and day are listed in the acceptance letter.
   • When you confirm, you will be given the option to choose how your payment will be made: Online with a credit card, by check or PO.
   • It is imperative that you supply a personal email, rather than your school email. Your personal email will ensure that you receive communications from us as many districts have blockers set up.
4. Poster Session Presenters’ Registration & Payment of Fees: Due by March 1. 2025.
   • Discounted poster registration fees will be given for ONE presenter per poster session. 
   • The registration fee for poster presenters who attend a second or third day will receive a discount off the second and/or third day fee.
   • Poster Session Presenters must register and submit payment (online, check or approved PO) by March 1, 2025 to qualify for these fees, or incur a $40 late charge.
   • If paying with a purchase order it is your responsibility to notify your district of the deadline & late fees.  It is also your responsibility to follow up with your district so that your registration form and approved & signed  PO are MAILED together via regular mail to meet the received by March 8th deadline.   Please note that poster presenter’s registrations & payments received after the March 8th deadline run the risk of your poster session being cancelled.
     We DO NOT accept them by email or fax.
   • A one year NJTESOL/NJBE membership is a gift of the organization to all paid conference poster presenters. The year membership will start when registration is processed. If you are already a current member, your membership will be extended for one year from your current expiration date.