Present at the Spring Conference

• In-Person Presentations/Panels will have an assigned day, time, and room at the Hyatt. You will have a total of 75 minutes to present and answer questions. All workshop rooms are set up in lecture style. Presenters who were accepted to present in-person must attend the conference in-person; we will not be able to shift in-person presentations to a different format after they are accepted.
• Video Library Presentations/Panels should be 30-to-45 minutes in length. All pre-recorded video library presentations will be a part of the library for participants to view at their leisure starting on June 2nd. They will NOT have a scheduled time or day.
  • There is NO Q&A. You must feel comfortable with technology recording your presentation.
  • All pre-recorded videos are due by March 26th.
  • All accepted videos will become property of NJTESOL/NJBE to share in the future if they choose to do so.
  • Guidelines will be included in the acceptance letter.
• Both (combination of the In-Person & Video Library) You will need to submit your presentation in the video format following the Video Library Presentation guidelines & agree to present the same presentation in-person at the Hyatt on a specified date and time.

• Presentations: Presentations can be a workshop, a demonstration, a session about teaching tips, or a presentation about research.
  • Only ONE or TWO presenters per presentation.
  • In-person presentations will not be recorded or live-streamed.
• Panels: Explore a particular topic from different perspectives.
  • Up to 5 panelists per panel and panelists must be finalized prior to proposal submission. List the presenters in the order in which name(s) should appear in the conference app.
  • There will be a limited number of panels accepted.
  • In-person panels will not be recorded or live-streamed.
  • All panelists must register and pay for the conference.
  • Only two panelists pay the presenter registration rate. All other panelists must pay the attendee registration rate. If you have any questions, contact Caia Schlessinger, conference-coordinator@njtesol-njbe.org, to discuss your proposal prior to submission.
• Poster Sessions – A poster session is a visual representation of a best practice, successful activity, or researched evaluation that is presented to small groups of attendees in the Poster Session area of the conference.
  • A poster session includes, but is not limited to, a large tri-fold or poster-like display. Student work, samples, and artifacts are highly encouraged. (Please note: All posters must stand on their own as there is no wall to attach them to.)
  • Poster sessions are only given as In-Person presentations at the Hyatt Regency.
  • They are limited to one presenter.
• Exhibitors/Publishers/Companies (or those associated with the aforementioned) may not submit a proposal unless accompanied by a paid sponsorship.
  *Visit Sponsorship Information (coming Oct. 1) for information about the sponsorship levels with presentation perks or contact Regina Mazza, exhibitor-liaison@njtesol-njbe.org.

• Proposals may not be submitted on behalf of, as a representative for, or in conjunction with an exhibitor/company, or as an author of a published work.
• If you choose to incorporate your students’ work or photo as part of your presentation, please double check to see if you need permission to do so, and plan accordingly.
• Presenter #1 is responsible for making sure that their co-presenter(s) confirm, register, & pay for the conference.
• All presenters (in-person & video library) are required to pay and register for the conference – at the discounted rate.
• You will have the opportunity to upload handouts and presentation files for both the in-person and video library components on our conference app, WHOVA.
• All presenters (in-person & video library) will earn PD hours for preparing & presenting (or recording) your workshops.
• Once a proposal is submitted, no changes can be made, nor can presenters be added or changed. Please coordinate & confirm with your co-presenter(s) before submitting their name.
• If you wish to submit more than one proposal, you must fill out the form separately for each submission. Please make sure when filling out the form, it is important to be consistent with your name, district (affiliate) & email address.
• Splitting a registration is not permitted.
• If your current submission is approved, NJTESOL/NJBE will supply the guidelines and information you will need for your presentation in your acceptance letter.

We thank you in advance for your interest in participating in our conference and your diligence in completing the proposal form.

Please thoroughly review the NJTESOL/NJBE Presenter Guidelines before submitting your proposal.
Each step MUST be followed.

• The final proposal deadline is November 8, 2026
• Proposals received after this date will not be considered.
• You should receive an email within a week after you submit your proposal acknowledging your submission. If you do not, contact the webmaster, webmaster@njtesol-njbe.org.

• Please watch for this email. In this email you will see the type of presentation (In-Person, Video Library, or Both) that has been accepted.
• Tools and guidelines for creating a video for the video library workshop presentation will be included in the email.
• Save this email. You will need to refer to it when filling out the registration form.

• Each presenter must individually confirm that they still wish to present and agree to the day scheduled for their workshop. The confirmation must include the proposal number and must be received by the January 4th deadline. The proposal number and type (and day for in-person) will be listed in the acceptance letter.
• When you confirm, you will be given the option to choose how your payment will be made: online with a credit card, by check, or by PO. This allows you time if you are paying with a purchase order to start the process with your district.
• It is imperative that you supply a personal email, rather than your school email. Your personal email will ensure that you receive communications from us, as many districts have blockers set up.

• Discounted presenter’s registration fee ($300 for presentation day) will only be given for up to TWO presenters per presentation & ONE per poster session.
  There are additional discounted rates if presenting and/or attending additional days. If your proposal is accepted, these fees will be listed in your acceptance letter.
• Presenters must register and submit payment online, by check, or by an approved PO by March 1, 2027 to qualify for these rates. Late registrations will include a $40 late charge. March 1st is the RECEIVE BY date.
• If paying with a purchase order, it is your responsibility to follow up with your district so that your registration form and approved PO are received by the March 1st deadline or you will risk your workshop being cancelled. Registration and approved & signed PO MUST BE submitted together via regular mail or the upload link. We DO NOT accept them by email or fax.
• A one-year NJTESOL/NJBE membership is a gift of the organization to all paid conference presenters. The one-year membership will start when registration is processed. If you are a current member, your membership will be extended for one year from your expiration date.

• Follow the guidelines and procedures supplied to record your 30-45 minute presentation.
• Upload presentation by March 26, 2027

*By submitting a proposal, you and your co-presenters acknowledge that you have READ and AGREE to the guidelines of the presenters’ confirmation, registration & fees, dates, and notification information listed above and in the Code of Conduct & and Standard Operating Procedures.

You also acknowledge that you are not submitting a proposal on behalf of an exhibitor/company, as a representative for an exhibitor/company, or in conjunction with an exhibitor/company or as an author of a published work.